Oracle R12 – Some good Question on Supplier – Bank Setups

Where is Supplier Bank Information Stored in Release 12?

The supplier bank account information is in the table: IBY_EXT_BANK_ACCOUNTS, the bank and bank branches information is in the table: HZ_PARTIES.

The bank branch number can be found in the table: HZ_ORGANIZATION_PROFILES

The HZ_ORGANIZATION_PROFILES table stores a variety of information about a party. This table gets populated when a party of the Organization type is created. This table also contains data retrieved from Dun & Bradstreet using either the Dun & Bradstreet online or batch download methods. Historical data for the organization can also be stored in this table. Each time organization information is changed, the effective end date column for the original record is updated and a new record that contains the updated information is created.

The column name is BANK_OR_BRANCH_NUMBER VARCHAR2 (30) Stores bank number for banks and branch number for bank branches, primarily ABA number for US bank branches.

Where are Supplier (External) Bank Accounts Created?

In R12, Internal bank accounts are now created in Cash Management (Setup -> Banks).  Where are Supplier (or External) bank accounts created?

Supplier (or External) bank accounts are created in Payables, in the Supplier Entry forms.  In the Payables Manager responsibility:

1. Navigate to Suppliers -> Entry.
2. Query or create your supplier.
3. Click on Banking Details and then choose Create.

After you have created the bank account, you can assign the bank account to the supplier site.

How do you import Supplier Bank Accounts during Supplier and Supplier Site Open Interface?

After the Supplier or Supplier Site is validated and a rows entered in the various AP and HZ tables, a Payee is created in IBY (the new Payments application) for the Supplier or Supplier Site.

If the Payee is successfully created, we then check to see if there are any corresponding rows in
IBY_TEMP_EXT_BANK_ACCTS. If there are, we call an IBY API to create the Bank Account and associate it with the Payee.

So to import supplier bank accounts during Supplier and Supplier Site Open Interface, you can populate the IBY_TEMP_EXT_BANK_ACCTS table.

A row in IBY_TEMP_EXT_BANK_ACCTS is said to be associated with the Supplier or Supplier Site if the column IBY_TEMP_EXT_BANK_ACCTS.calling_app_unique_ref1 is equal to either AP_SUPPLIERS_INT.vendor_interface_id for Suppliers or  IBY_TEMP_EXT_BANK_ACCTS.calling_app_unique_ref2 is equal to AP_SUPPLIER_SITES_INT.vendor_site_interface_id for Supplier Sites.

The bank and bank branch referenced in IBY_TEMP_EXT_BANK_ACCTS must already exist in the system.  There is no functionality in the Bank Account Import to create the bank and/or bank branch. This functionality associates the new supplier to an existing bank and/or bank branch.

How to enable the Supplier bank Account default to the Payment Schedules tab

A review of the current code, underlying in ibydiscb.pls ie IBY_DISBURSEMENT_COMP_PUB, depicts that the Supplier bank Account defaults to the Payment Schedules tab in the remit to bank Account only if any of the below mentioned two conditions are satisfied;
1. The Supplier bank Account has no currency associated to it
Or
2. The currency code associated to the Supplier Bank Account is the same as the Payment Currency
at the Invoice level

How to Query the Bank Account at the Supplier Site Level in SQL

R12 a Supplier Site is stored, in TCA, as a Party_Site. The Party Site has the Party ID of the Party that represents the Supplier record.
SELECT BANK_ACCOUNT_NAME, BANK_ACCOUNT_NUM
FROM IBY_EXT_BANK_ACCOUNTS
WHERE EXT_BANK_ACCOUNT_ID IN
(SELECT EXT_BANK_ACCOUNT_ID
FROM IBY_ACCOUNT_OWNERS
WHERE ACCOUNT_OWNER_PARTY_ID IN
(SELECT party_id
FROM hz_party_sites
WHERE party_site_name = '<site name>'))